When will Invitbox be shutting down?
Invitbox will shut down by 30th September 2018.
Can I still use invitbox through to then?
Yes, absolutely. The team is here to make sure that you can continue to use invitbox, right through to 30th September if you wish.
Why is Intuit shutting down Invitbox?
This decision enables Intuit to focus on its core mission of helping small businesses prosper, while ensuring that Invitbox customers are able to receive a great product experience moving forward
What are my options at shutdown?
- MIGRATE your files to lightyear.cloud (and keep using Lightyear in the same way you have been using invitbox), or
- Use the lightyear.cloud FILINGCABINET option (but not use Lightyear to process any further bills moving forward), or
- DOWNLOAD your invitbox files.
How long will we have to take action i.e. to choose whether to MIGRATE, move to FILING CABINET or DOWNLOAD?
Shutdown of Invitbox will complete by midnight 30th September 2018, AEST. Migration to Lightyear will be available from mid-August through to 30th September.
What happens if I don’t take action in time?
If you do not take action by 30th September, your data will be permanently deleted from Invitbox servers.
How long will the invitbox URLs (that have been sent to my accounting and inventory systems) continue to point to a copy of my bill?
Invitbox URLs will point to a copy of your bill until 30th September 2019, after which time your bills will need to be searched for in the Lightyear filing cabinet, or via the downloaded files (if you have chosen the DOWNLOAD option)
!!! The following shutdown Q&As are relevant to customers outside of the European Union. EU customers should look at the options here
When will I be able to MIGRATE, move my FILING CABINET or DOWNLOAD?
Functionality will become available from mid-August 2018 onward, we’ll provide more details regarding timelines and the exact steps you need to take over the coming months.
How do I cancel my Invitbox payment plan?
Invitbox payments are made via PayPal, and you can log into PayPal and cancel your plan at any time.
However, once you choose either of the MIGRATE, FILINGCABINET or DOWNLOAD options, invitbox staff will manually cancel your PayPal recurring monthly plan for you (if you have one set up).
If you do not cancel your PayPal plan yourself, or if you do not choose either of the 3 shutdown options, invitbox staff will still cancel your PayPal plans on the 1st October 2018.
Migration to Lightyear
What does MIGRATION to Lightyear actually mean?
Further information on MIGRATION can be found here.
Will I be able to migrate multiple Invitbox accounts at once?
If you operate a parent/child structure, yes - you will be able to migrate (or otherwise) all your accounts in one step
Do you have any more information about Lightyear?
Is there any functionality in Invitbox that will not be in Lightyear?
Generally speaking, the functionality and workflows from Invitbox will be available in Lightyear.
Will Lightyear connect to my current accounting software?
Yes, Lightyear will connect through to all of the accounting software that Invitbox currently connects through to.
All the features that you enjoy with your current accounting software connectivity will be available in Lightyear.
All the current settings that you have selected in invitbox will be copied across to Lightyear for you.
All the GL Codes, Supplier Cards, Locations, Departments, Categories, Classes etc will be copied across to Lightyear for you.
After migration (and one time only), you will be asked to login to your accounting software from your Lightyear account in order to establish a connection between the two systems.
Will my users need to set new passwords in Lightyear?
Yes, Invitbox user's passwords are encrypted (so they cannot be copied to Lightyear), so they will need to set new passwords in Lightyear.
Can I use this opportunity (prior to migration) to clean up and delete old users?
Yes. Before you migrate, it would be a good idea to delete any old users in Invitbox. Details of how you can do this can be found here.
How long will the redirect of emails from @invitbox.com to @lightyear.cloud stay in place for?
If you choose to MIGRATE to Lightyear, any emails that are sent to your old @invitbox.com account will automatically be redirected to your new @lightyear.cloud account until 30th September 2019. During this time, inside of Lightyear we will flag to you any emails from suppliers that are still sending to your old @invitbox.com account, allowing you to ask them to change where your bills are sent to.
Will Lightyear provide email templates that we can use to notify staff and suppliers of our new @Lightyear.cloud email address?
Will Lightyear let my suppliers know for me?
Unfortunately, not. Instructions to your suppliers need to come from you as they will not accept third-party instruction due to privacy considerations.
How do I get trained on Lightyear?
If you know how to use Invitbox, you should not require any new training on Lightyear. During August and September, Lightyear has deliberately mirrored the functionality of Lightyear to that of Invitbox, ensuring the change of using Lightyear instead of Invitbox will be as painless as possible. But, tutorials, training videos, and training sessions will be made available.
Will Lightyear still partner with Intuit & Quickbooks?
Yes, Lightyear will be an add-on partner in the Intuit Quickbooks Online app ecosystem after invitbox closes down, in the same way as Lightyear will connect and partner with a number of other accountancy software and ERP companies. Lightyear is an independent company.
Will payment plans, and options be the same in Lightyear?
Yes, Lightyear will honour the pricing plans and bands that you are on now, and will even offer a few extra bands for you to choose from.
Will payment methods be the same?
No, Invitbox payments were made via manual PayPal transfer. Lightyear will provide a more automated solution and process payments via Stripe as their merchant processor and accept payments via Credit Card/Debit Card/Amex. If you wish to pay by EFT, Lightyear can accommodate this.
What about any unused credits that I have in Invitbox when I migrate?
When you move to Lightyear, any unused credits that you had in Invitbox will be immediately available for you to use in Lightyear. In Lightyear, you will be asked to set up a new payment plan option, but apart from that, everything remains the same.
Will I still be able to use parent/child payment options?
Yes, the options and structure you used in Invitbox will be carried through to Lightyear.
Where will my data be stored?
As a cloud product, Lightyear is hosted on Amazon Web Services (AWS). Their AWS datacentre resides within the United Kingdom and is fully GDPR compliant.
How long will Lightyear store my bills for?
If you choose to MIGRATE to Lightyear, or use their FILINGCABINET option, the bills and credit notes that were processed in invitbox will be stored by Lightyear for the remainder of the regulatory period. So, by way of example, a bill stored by an Australian company from FY14 will be deleted at the end of FY21.
Supplier statements (which you have filed in your invitbox filingcabinet) will be stored for a maximum of one year.
- For Australia, 7 years from the end of your financial year, so no more than 8 years
- For New Zealand, 7 years from the end of your financial year, so no more than 8 years.
- United Kingdom, 5 years from the end of your financial year, so no more than 6 years.
Will Lightyear share my data?
Does Lightyear comply with GDPR?
Yes, please refer to the Lightyear.cloud website for more details.